Processing of (personal) data by the entity in charge of the online application process

Dear applicant,

Thank you for your interest in our company. According to the provisions of Articles 13, 14, and 21 of the General Data Protection Regulation (GDPR), we wish to inform you about the processing of personal data provided by you as part of the application process and any personal data collected by us as well as your respective rights. Please read the following information carefully to ensure that you are fully informed about the processing of your personal data as part of the application process.

1. Responsible party within the meaning of the data protection regulations

The responsible party (hereafter referred to as “Wikando” or “we”) within the meaning of the General Data Protection Regulation and other national data protection laws of the member states, along with further data protection regulations for an application, is

Wikando GmbH
represented by Peter Kral
Schiessgrabenstrasse 32
86150 Augsburg (Germany)

Phone: +49 (0) 821 66609000
Email: info@fundraisingbox.com

You can find more information about our company, our authorized representatives, and further contact details in the legal notice on our website at https://fundraisingbox.com/en/legal-notice/

2. Contact details of our data protection officer

Our company has appointed a data protection officer.

Andreas Mundanjohl
Zeller Strasse 30
73101 Aichelberg (Germany)

Phone: +49 (0) 821 90782120
Email: datenschutz@wikando.de

3. Purposes and legal bases of processing

We process your personal data under the provisions of the General Data Protection Regulation (GDPR) of the European Union and the German Federal Data Protection Act (BDSG) to the extent necessary to decide to enter into an employment relationship with us. The legal basis is Article 88 GDPR in conjunction with Section 26 BDSG for employment purposes, if required as part of a decision on establishing an employment relationship.

Moreover, we may process your personal data to the extent necessary to fulfill legal obligations (Article 6(1)(c) GDPR) or to defend against or assert legal claims based on Article 6(1)(f) GDPR. A legitimate interest is, for example, a burden of proof in proceedings under the German General Act on Equal Treatment (AGG).

If you grant your express consent to the processing of personal data for specific purposes, this processing is lawful under Article 6(1)(a) GDPR based on that consent. You can revoke your consent at any time with prospective effect (see section 9 of this data protection information).

Should an employment relationship be concluded between you and us, we may process your personal data already received for the employment relationship under Article 88 GDPR in conjunction with Section 26 BDSG to the extent necessary for the performance or termination of the employment relationship or to exercise or fulfill the rights and obligations of the employee representative body arising from a law or wage agreement, or a works or service agreement (collective agreement).

4. Categories of personal data

We only process data related to your application. This may involve your general personal data (like name, address, and contact details), information on your professional qualifications and educational background, details of further professional training, and any other data you provide during your application.

5. Data sources

We process personal data received from you by post, email, or which you have transmitted to us via professional social networks (e.g., LinkedIn, Xing) when contacting us or submitting your application.

6. Data recipients

Your personal data will only be passed on within our company to those departments and individuals who need it to fulfill contractual and legal obligations or to pursue our legitimate interests.

Your personal data will be processed on our behalf based on data processing agreements under Article 28 GDPR. In such cases, we ensure that the processing of personal data will be carried out in compliance with the provisions of the General Data Protection Regulation.

Here, such recipients are internet service providers as well as applicant management systems and software providers:

Bader & Kollegen, Schiessgrabenstrasse 32, 86150 Augsburg (Germany)
Areas of application: tax consultancy, payroll and financial accounting, contract management
Personio GmbH, Buttermelcherstrasse 16, 80469 Munich (Germany)
Phone: +49 (89) 1250 1005
Register number: HRB 213189 3 GmbH
Register court: Munich Local Court
Data protection officer: datenschutz@personio.de
Area of application: HR management software for personnel administration and applicant management, provider of the recruitment website https://wikandojobs.personio.de

Otherwise, data will only be passed on to recipients outside the company if this is permitted or required by law, if the transfer is necessary to fulfill legal obligations, or if we have your consent.

7. Data transfer to a third country

A transfer to a third country is not intended.

8. Duration of data storage

We store your personal data for as long as necessary to decide on your application. Your personal data or application documents will be deleted no later than six months after the end of the application process (e.g., the date of notification of a rejection decision) unless extended storage is legally required or permitted. Beyond this, we only store your personal data in the event that it is required by law or in specific cases for a legal dispute to assert, exercise, or defend legal claims.

If you have consented to your personal data being stored for a longer period, we will keep your data pursuant to your declaration of consent.

Should the application procedure result in an employment, training, or internship relationship, your personal data will continue to be stored and later transferred into your personnel file where necessary and permissible.

You may receive an invitation to join our talent pool as a result of the application process, allowing us to consider you for suitable vacancies in the future. Upon receiving your consent, we will store your application data in our talent pool following your consent or any future consents.

9. Your rights

Every data subject has the right of access under Article 15 GDPR, the right to rectification under Article 16 GDPR, the right to erasure under Article 17 GDPR, the right to restriction of processing under Article 18 GDPR, the right to notification under Article 19 GDPR and the right to data portability under Article 20 GDPR.

Also, you have the right to complain to a data protection supervisory authority under Article 77 GDPR if you believe your personal data is being processed unlawfully. The right of complaint exists without prejudice to any other administrative or judicial remedy.

If the data processing is carried out based on your consent, you are entitled to withdraw your consent to the use of your personal data at any time under Article 7 GDPR. Please note that your revocation will only take effect in the future; it does not affect any processing that took place before your revocation. Please also note that we may have to retain specific data for some time in order to follow legal requirements (see section 8 of this data protection information).

10. Right to object

To the extent that your personal data is processed under Article 6(1)(f) GDPR to protect legitimate interests, you have the right under Article 21 GDPR to object to this data being processed at any time for reasons arising from your particular situation. We will no longer process this personal data unless we prove overriding legitimate grounds for such processing. Such legitimate grounds must override your interests, rights, and freedoms, or such processing must establish, exercise, or defend legal claims.

To protect your rights, contact us using the contact details provided in section 1.

11. Need for provision of personal data

You are providing your personal data voluntarily as part of the application process. A decision on whether to accept an employment relationship can only be made or an employment relationship established with you if you provide enough personal data to complete the application.

12. Automated decision-making

We do not base our decision solely on the automated processing of your application. As such, no automated individual decision-making occurs as defined in Article 22 GDPR.

Download the Data Subject Rights for Applicants

You can download all data subject rights for applicants as a document.

Download

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.